Meeting agenda · Internal · Confidential
Review Open HR Items — agenda & action plan
Close the open decisions from #headquarter-hr (16–24 Sep), check last week's action items, and leave with owners and dates for everything still open.
Goal for today
3 decisions, 0 open loops
Unblock the hours-policy announcement, close pending approvals,
and confirm status on last week's actions.
and confirm status on last week's actions.
Prepared by
Muhammad Asim — Founder & CEO
Codeaza Technologies, Islamabad
Source: #headquarter-hr threads + 17 Sep meeting recap
Source: #headquarter-hr threads + 17 Sep meeting recap
00Before the call
Rotate the shared social-media credential that was posted in the channel today, share the new one privately, and delete the message.
01Decisions needed
Decision
Open since
Owner
7.5h policy strictness — flexibility for occasional short days, or strict every time? (one-off and pattern handled the same if strict)
16 Sep
Asim
Payroll impact of short hours — deduct accumulated short hours from pay, or keep as reporting/accountability until the portal can calculate it?
16 Sep
Asim
Class-schedule shift request (early WFH / early exit Mon, Tue, Thu until Jan) — outcome of the talk with the team lead; yes / no
23 Sep
Aiza → Asim
7 Sep trip day — confirm the portal holiday fix is correct and leave balances were reverted (raised in #project-internal-tools?)
17 Sep
Aiza
Suggested: small monthly buffer against the ~150h baseline, documented escalation for patterns, no payroll deduction until the portal supports it.
02Last week's action items — status
Item
Owner
Status
Friday break announcement + one-pager on break policy
Aiza
☐
Time-tracking patterns through Thursday — findings, who needs a 1:1
Aiza
☐
1:1 on repeated screenshot deletion — reason captured
Aiza
☐
Conversations logged as HR Request tickets in the portal
Aiza
☐
Asset inventory — tags, working status, price/depreciation, repairs as expenses (asked in thread today)
Aiza
☐ date?
Aug–Sep hours analysis → monthly-hours baseline (input to decision 1)
Asim
☐
03Other open items
Office & payments
Kitchen upgrades — purchase list + budget (bin, dish rack, sink wall, mini cabinet); approved, buy via Umair
Office boy replacement — Umair covering; hiring started?
Two August payment tickets (bonus + reimbursement) — signed 23 Sep; confirm paid and tickets closed
Culture & comms
L&G / Chill Call — Week 1 is tomorrow, Fri 25 Sep (host briefed). Move schedule from OneDrive to Google Sheets for automated reminders. Cameras optional.
Social media — 2 pending posts (last month's birthdays/anniversaries, trip). LinkedIn admin ✅; Canva access for Aiza + Mishal; trip photos from Mubeen
04Running order · ~35 min
1. Hours policy + payroll — 10 min, decide.
2. Shift request — 3 min, decide.
3. 7 Sep trip day — 3 min, confirm.
4. Action-item status — 8 min, dates for anything open.
5. Kitchen, office boy, payments — 5 min.
6. L&G tomorrow + social media — 5 min.
© 2026 Codeaza Technologies — internal meeting agenda. Confidential, not for distribution. · Muhammad Asim, muhammadasim@codeaza.org